A mail server is a computer that serves email like an electronic post office for email. Mail sent and received across networks is passed between mail servers that run specifically designed software. This software is built around standardised protocols for handling email messages and the images or graphics they contain.
There are thousands of server configurations to choose from so ensure you spec your email solution correctly before understand your requirements. A good IT company will have no problem helping you with this.
The online community is coming together to build awareness for internet safety and we at Online Mail Server fully back the initiative Safer Internet Day 2014 and hope that this years awareness day will be even more successful…
Thought you might find this video helpful..
1. Ensure the recipient is expecting the email or won’t mind receiving it.
2. Make sure your email client is set up to display your name and email address correctly. Use a meaningful name for yourself, e.g. “Patrick O’Conner” or “ABC Windows”. Do not use non-specific names or names which won’t mean anything to some people, e.g. “Buddy” or “The Girls”.
3. Always always include a subject line and make sure it tells the recipient what the email is about, e.g. “Our Meeting Agenda” or ” Sales Plans for Europe”.
4. Be clear and specific in your email, don’t waffle. Tell the person who you are and why you are contacting them. Don’t just send an attachment and hope they will figure it out for themselves.
5. Only send attachments if they are really necessary, e.g. don’t use a Word document to send text that could have been typed into the email instead.
6. If including attachments, make sure the recipient will have the correct software to open it, such as PDF (Portable Document Format). Check the file size and make sure it’s not too big. When sending photos or other images, optimise the file size first. Don’t send photos from the default scanner or digital camera settings with a default name. Correctly name before sending.
7. Resist using pretty stationery or unnecessary graphics. This annoys people and some email programs have trouble displaying them.
8. Never reply to spam or junk email.
9. Be very careful/restrained about forwarding jokes and other similar material. People receive too much of it already and never forward chain emails.
10. Lastly, make sure you use reliable anti-virus software and update it every day. If you don’t, then you are as much to blame for the spread of viruses as anyone. This is not negotiable – if you are connected to the internet then you must be protected or you are a danger to everyone else.
There is lots and lots of advice out there about how to choose a domain name. First things first though you need to decide which TLD or ccTLD. ? TLD includes .com, .net, .org, .info, .eu etc, ccTLD is country specific such as .co.uk (UK), .de (Germany) or .ie (Ireland). Most people tend to want to go for a .com, but getting the domain name you really want maybe more difficult as many .com’s have already been registered. Going for a country specific domain registration will mean you have a better chance of getting what you want and it immediately tells others where you are based.
Once you’ve decided on TLD or ccTLD then you need to register your name or business name, try and keep this as short and simple as possible, so that again people can see exactly who you are. If you’re Jack Roberts the plumber then you need to think about what people currently know you buy and or what do you want to be known by. Here are some examples – ?www.jackrobertsplumbing.co.uk or jrplumbing.co.uk or jacksplumbing.co.uk
This sounds very simple doesn’t it. ?However you then need to think about your email address, again you want to keep it simple and easy to remember. ?This now sounds really basic, but you will probably have to tell lots of people your email address and you don’t want to be spelling it out every time. ?For example email@example.com is going to be a mouthful, whereas firstname.lastname@example.org could be a bit easier to communicate. ?If you need some more help deciding try this web hosting blog. The great thing aout choosing your own domain is that you can then setup any email address you like, email@example.com, firstname.lastname@example.org, email@example.com etc etc etc
Whatever you decide just remember to use a little common sense and keep it simple. Its worth spending the time to get it right first time.